Annual Owners Meeting on 7/21/2011

Austin passed out a copy of the Financial Report YTD of 06/30/11
Year to Date Income
Income Association Dues- $18,788.14
Transfer to Escrow-------($2,690.00)
Interest-------------------$0.95
Total Income--------------$21,479.09
Expenses
Residence Insurance-------$3,836.58
Utilities/Maintenance
Alarm Service--------------$2,896.20
Electricity------------------$4,349.71
Lawn Care------------------$927.50
Snow Removal--------------$4,776.50
Phone Line (for fire)--------$1,494.31
RPZ/Backflow Testing------$0.00
Trash-----------------------$2,031.43
Water-----------------------$1,493.19
Electrical Work--------------$0.00
Rekeying Locks-------------$0.00
Garage Door Repair---------$0.00
Light Bulbs/tools------------$0.00
Pipe/Drywall Repair--------$0.00
Hoses & Sprinklers----------$0.00
Fix Roof Vents--------------$840.00
Fix Parking Lot-------------$0.00
Loan Repayments-----------$0.00
Miscellaneous Expense
Office Supplies/Utilities-----$129.92
Postage---------------------$0.00
Meeting Space--------------$0.00
Bank Fees------------------$12.00
Total Expenses----------$24,725.34
Net Income----------------($3,246.25)

Meeting

Randy will check on lights burnt out in hall buildings and get
them replaced.
Randy is trying to get in contact with Gee's Asphalt to have
them repaint the lines in the parking lot. Randy will have the
numbers repainted by condo directors.
We are still trying to keep cars from not parking in front of
1900 condos. the law states this is a main driveway into the complex
so we, the board, have the right to notify cars that disobey the
law can have them towed away at the owner's expense.
People should park their vehicles in their assigned parking
spot and/or in their assigned garage, not in the way for
Emergency vehicles or Fire engines. If someone is parking in
your assigned parking spot the homeowners are responsible
for calling the police (286-5491) for the unauthorized
vehicles removal from your assigned space.
Lynnae Kriz said their is gaps around the holes where the wiring
goes into the building that is letting in cold air and bugs. Randy said
he would try to get some foam in a can and spray around the areas.
Austin said that vents were leaking on top of the roof and so far he
has had 10 vents replace plastic ones with metal ones. Please let
him know if you have any water leakage problems from the roof.
Lynnae Kriz said their is a moth nest on the siding of the north
side of the 1960 bldg. We will see if we can get some bug killer
andspray the nest.
Barb Rogen noticed that in their 1940 bldg yard that someone
has removed 3 bushes, if anyone knows who removed them
please let Randy Crawford know.
Randy asked that if when you are putting your garbage and waste,
please put it in the dumpsters so they will take it. They will not
pick up stuff left on the ground.
Association fee was discussed that we need more money in
our reserve funds, for replacement of roofs in the near future.
Buildings 1900 and 1920 was built in 2004/ 2005. The
directors suggested we increase the fee to $10.00 per mo. and
then increase it again $10.00 more dollars the first of the year.
It was discussed and everyone decided to just increase it now
to $20.00 more a month now. We had a vote and the majority
decided we would raise it and start the increase on September
1st from $80.00 to $100.00 per month. We will reprint
monthly dues slips to pass out to owners with the new fee
and date due on them.
Randy asked people who have damaged garage doors please
have them repaired, they are responsible to keep up their
property.
It was brought up that there is an extra garage the Jerry's
homes own, but they do not pay dues for, due to the 8Th unit
not being built on 1940 leaves an extra garage. They told the
association we could buy the garage for $10,000.00, at this
time is not an option. The owners present at the meeting
thought it was only fair to assess a dues to Jerry's homes,
since we are losing out on the dues of a full unit.
Austin said he would check into that.

prepared by Sue Person (secretary)

Annual Owners Meeting 2011

Thursday July 21st at 6pm in parking lot by 1960 bldg
(please bring a chair)
Current Board Members:
Randy Crawford-President (2 years remaining)
Ginger O'Banion-Vice President (2 years remaining)
Sue Person -Secretary (2 years remaining)
Austin Coon- Treasurer (2 years remaining)
Joe Roman- Director ( 1 year remaining)
Brad Tebockhorst- Director (2 years remaining)

Agenda:
Finacial Update
Distribute Resident Roster
Outdoor Garage Lights/Building Maintenance
Garbage/Waste Disposal/Recycling Pickup
Parking Issues
Increase in Association Dues

Committee Meeting on 5/26/11

Meeting was held at Randy Crawfords condo, attending was: Randy, Ginger, Austin, Brad, and Sue, Joe R. couldn't make it.
We discussed about replacing the air vents, that are plastic on top of the roof. Some are cracked and leak down into peoples condos closets. We need to have metal vents put in, there are 7 vents on building 1940 and Austin had a roofing company replace 3 vents that were leaking bad so far.
He will find out if there are anymore and find out how much it would be to have them replaced,.
The committee feels we need to raise the Association dues from $80.00 to $90.00 a month. They feel we need to put more aside in savings for replacing the roof on all four buildings in the future. Austin got an estimate and it could be $20,000.00 to do that. So far we have spent $200.00 to replace roof vents in 2010. We have spent out of our savings $7236.73 to have the parking lot resurfaced. So we decided to send all condo owners a notice in the mail of a upcoming annual meeting. We decided to have one on July 21, 2011, to review and have a vote on the association monthly fee raise. Only condo owners can vote on rule and fee changes.
We also talked about the problem we are having of cars parking in front of Building 1900. Randy checked with the police department and they said because it is a main driveway into the complex we, the board, have the right to notify cars that disobey our rules. We should notify them that we will have their car towed if they park in an unassigned parking place. They should park their car in their assigned parking spot or in their garage, not in the way for Emergency vehicles or Fire Department vehicles.
Randy is going to check with "Gee's Asphalt", who coated the parking lot, on the poor job they did. It has a warranty on the work and he will see what they can do to fix it better. It is coming off and showing through the old yellow paint lines and the handicap markings on the blacktop. They seem to coat it too thin or poorly.
Austin said he is updating the list of who lives in what condos and phone numbers for them. He will have it done to hand out to people at our meeting on July 21st at 6:00 p.m. We will ask Joe Roman if he wants to continue serving or not. If not then we will have to vote on a replacement board member for his place.

2011 Financial Meadow Creek Condos

2011 Financial

Income
Association Dues --$ 8,720.00
Transfer to Savings
Interest ---------------$ 0.34
Total Income-- $ 8,720.34

Expenses
Residence
Insurance---------$ 2,198.75
Utilities/Maintenance
Alarm Service---- $ 1,520.77
Electricity-------- $ 2,152.13
Lawn Care -------active now
Snow Removal--- $ 1,102.35
Phone Line (for fire)$ 950.77
RPZ/Backflow Testing$ ---0
Trash------------ $ 1,273.01
Water --------------$ 761.16
Fix Parking Lot-- $ 1,938.00
Miscellaneous Exp.
Office Supplies $
Order Checks $
Bank Fees----------- $ 6.00
Postage $
Total Exp.---$ 11,902.94

Net Income $ (3,182.60)