Meadow Creek Association Yearly Owners Meeting

August 9th at 7PM in the Parking lot of 1960 bldg

Agenda:

Election of Officers

August 2010- June 2011 officers

President Randy Crawford

Vice President Ginger O'Banion

Treasurer Austin Coon

Secretary Sue Person

Director Brad Tebockhorst

Director Joe Roman

Finance update

• 3 condos are currently not paying dues. The owner of 2 of these filed bankruptcy and the other belongs to the estate of a deceased owner. Austin is looking into the process of placing a lien on the two in bankruptcy.



• 2010 Financial for Meadow Creek Condo



• Income



• Association Dues---------$39,318.49



• Transfer to Escrow-------$-----0.00



• Interest------------------$-----10.31



• Total Income---------$39,328.80
  



• Expenses



• Residence Insurance-----$8,787.13



• Utilities Maintenance



• Alarm Service------------$3,465.50



• Electricity----------------$4,878.58



• Lawn Care--------------- $6,962.24



• Snow Removal----------- $7,392.10



• Phone Line (for fire)------$2,091.77



• RPZ/Backflow testing---- $----0.00



• Trash-------------------- $2,523.04



• Water-------------------- $1,101.87



• Light Bulbs/tools--------- $---49.10



• Hoses & Sprinklers------- $--133.03



• Fix Roof Vents----------- $-200.00



• Fix Parking Lot-----------$5,298.73



• Miscellaneous Expenses



• Office Supplies------------$---46.40



• Postage-------------------$---88.00



• Bank Fees---------------- $---24.00



• Total Expenses-------$43,038.54



• NET INCOME---------$-3,709.74

• Account Summaries



• Checking Balance at Year End--$3,277.88



• Escrow Balance at Year End---- $5,190.62



• 
  
  TOTAL-----------------------------$8,468.50

Building Maintenance

• 
  
  
  Roof Vents: Currently the vents are plastic (not aluminum). When they were installed the shingles went put against these and have broken a few. If anyone has issues with their roof leaking please inform Austin and he will see that new vents are installed.




• 
  
  
  Garbage issues: Garbage is picked up on Monday/Wednesday/Friday each week. Door to the garbage area continuously is broken. We had two garbage bins but removed one in 2008 and added an additional day of pick up. The bins tend to freeze to the ground in the winter and with two it was more difficult for the garbage man to empty these. We looked at getting a larger bin but don't have the room for the truck to come in to empty this size.




• 
  
  
  Landscaping: Bushes need to be trimmed more frequent. Due to the large amount of rain this summer we have seen the weeds and bushes take over more than normal. The board has asked those who can to help in trimming the bushes and pulling weeds. We pay pro lawn by the hour and the more we can chip in as homeowner the longer we can keep dues at the current rate. Suggestion was made to hire a maintenance man who leaves in the association and reduce his dues to help with things around our grounds. No one volunteered for this position at this current time.




• 
  
  
  Qwest line along the property line between 1960 and 1940 still needs to be buried.




• 
  
  
  Parking spots for building 1940 need to be numbered. Currently other owners are parking in these spots and shouldn't be unless they reside in this building.




• 
  
  
  1940 is still under the builder warranty. Please make sure to resolve all current issues with the builder to prevent additional expenses after the fact. (ex. ice damming, leaking roofs, etc.)

Outdoor Garage Lights

• 
  
  
  Several of the garage lights are not working properly. They will turn on if you hit them. The association will look into how to repair these.




• 
  
  
  Other outdoor lights are set on a timer. These are manually adjusted with daylight savings time. We currently do not have any lights that turn on when it is dark due to weather. This is definitely something the board plans to look into changing in the next few years.

Driveway Concerns

• 
  
  
  Parking in front of 1900 building: Parking in front of the building is still an issue. This is a fire lane and in case of an emergency if the trucks had to get through any damage to those vehicles in the way will be the owners responsibility. We have looked into marking it as a fire lane and will do this in the future.




• 
  
  
  The parking lot/driveways will be resealed and painted hopefully yet this year. We need to have the cost requoted. When this is scheduled all owners will be notified prior to the driveway being blocked off to all vehicles. This is slated to only take approx. 2 days to complete.

Open Discussion

• 
  
  
  Reminder: Please pick up after your animals so that we all can enjoy the property.




• 
  
  
  Tree on the west side of mailboxes is dead




• 
  
  
  New alliant energy towers have been put up along 18th st.




• 
  
  
  1940 owners need copies of the bi-laws. Association will distribute




• 
  
  
  Question brought up on size of dog allowed. Original bi-laws state nothing larger than 35 lbs. This was amended later to allow more interest in owners to buy condos here.




• 
  
  
  Extra garage: Due to the 8th unit not being built on 1940 there is a extra garage that Jerry's homes own but do not pay dues for. They told the association we could buy the garage for $10,000 which at this time is not an option. The owners present at the meeting thought it was only fair to assess a due to the builder since we are losing out in the dues of a full unit.




• 
  
  
  Tax assessments were received by home owners in April. Several owners appealed theirs since the amount was much greater than what their units were worth. The due date to appeal was May 15th. This is something every owner should pay attention to each year.