To: All Homeowners
Annual Homeowners Meeting
6/24/09 7:00pm
Six Directors were present.
Fourteen Homeowners were present.
Barb Rogen presented the Annual Financials Report. See attached document.
Election of New Board Member:
Joe Roman was appointed to the role of Director. This is a three year term.
Barb Rogen’s Treasurer term has been completed.
Reassignment of current Director roles occurred post meeting. The reassignment is as follows:
Jay Nunemaker – President
Ginger O’Banion – Vice President
Brandon Petschow – Secretary
Austin Coon – Treasurer
Robin Rassmussen – Director
Joe Roman – Director
Effective immediately please drop Association Due’s to 1960 building unit 46 or mail to: 1960 Rockford RD SW Unit 46, Cedar Rapids, IA 52404
Pavement resealing was discussed. We’ve received an estimate from Gee Asphalt in Cedar Rapids for approximately $7400.00. We are seeking other bids from other companies. The parking lot has not been resealed since it was completed. It is recommended to reseal a lot with our type of traffic every three years. We have tentative plans to accomplish this in the spring of 2010.
Concerns regarding garbage removal from the dumpster site were brought up. We will be working with A-1 Disposal to ensure this is happening as scheduled.
Lawn care and maintenance were discussed. We are working on a plan to trim the tree that over hangs our drive entrance.
Repairs to the garages in between the 1900 and 1920 buildings were discussed. The Board will be working to repair the damaged corner and replace missing shingles as soon as possible.
Jerry’s Homes has informed us of tentative plans to start construction on the 1940 building in the fall.
New Business:
Vandalism in the area has been reported. If you are victim to vandalism, please file a police report with the city. If we have enough reports, the city police department will periodically drive through the area.
Compensation for Board Members was discussed. Currently, a Director position is on a volunteer basis. If we were to hire an outside Property Management Firm, we would pay 20% of the total monthly income to the Management Firm. It was decided by majority vote to compensate the Treasurer and Secretary positions by waiving the monthly HOA dues for these two positions. Eventually, all Board positions will be compensated. This will be enacted beginning January 1st, 2010.
Tentative Plans to paint and place signage for the fire lane in front of the 1900 building, and the mailboxes. If any vehicle is parked in this area, the Fire Department can remove the vehicle by force if necessary to get to the site of the fire. (Ram the vehicle out of the way with the fire truck to move it. Damages to your vehicle and to the fire truck are the responsibility of the vehicle owner if this step were necessary.) Please do not park here.
Meeting Adjourned
Reminders not in relation to the Annual Meeting:
Guest parking is available along the end of parking lot adjacent to the 1960 building. Also, curbside on 18th ST and Rockford RD is available. We may also utilize the parking in front of 1940 site until these units are built and sold.
Power is not to be drawn from electrical outlets owned by the Association for more than a 24 hour period, outside the normal scope of use (vacuuming out a car in the garage, use of a power tool/lawn tool, etc.)
This does not include the power outlet on your patio or deck. This outlet is owned by the homeowner.
Outlets owned by the Association are all garage outlets, exterior building outlets such as in the breeze ways and on the ends of the buildings.
If you would like to draw power from these outlets, you may do so by notifying the President, Vice President, Secretary or Treasurer.
The Association will be assessing a power fee of $5.00 per 24 hour period or $80.00 per month if you would like to draw on it for this amount of time. This will be assessed as per above guidelines for any vehicle (recreational or other) utilizing power owned by the Association.
These fees must be paid in advance to the treasurer. No prorated amounts or refunds will be made for unused days/time. You may pay this fee with your Association Due’s. This fee structure will be enforced beginning July 10st, 2009
The Power Fee will also apply to any appliances such as refrigerators or deep freezes in your garage at a rate of $80.00 per month.
As per the Association Bylaws no boat, trailer, motor home, or recreational vehicle may be parked upon the limited or general common elements including but not limited to the driveways for more than 48 hours during any 14 consecutive day period. This can be found in Page 6. Article X – Conditions of and restrictions on ownership, use and enjoyment – Paragraph F of the Covenants, Restrictions and Bylaws.
Special accommodations for additional time will be considered if you contact the President, Vice President, Secretary or Treasurer. A parking space rental fee equaling $20.00 per day after the initial 48 hour period will be assessed to the homeowner.
No more than a 7 day accommodation will be made.
Association Dues
All dues must be paid to Meadow Creek Homeowners Association on or before the 5th of every month.
$25.00 late fee is assessed if not received by the 5th, or is returned to the Association as non-payment/non-sufficient funds.
In addition to the Late fee, any fees assessed by our bank will be charged for non-payment/non-sufficient funds on each check returned to the Association.
Effective immediately, all dues need to be dropped off or mailed to: 1960 Rockford RD SW Unit 46, Cedar Rapids, IA 52404.
Contact the treasurer for more information on auto-pay option that is available if you are interested.
